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MeCo Policies

Welcome to the Meeting Community or MeCo!

MeCo is a place for meeting planners and suppliers to discuss the issues surrounding the meetings industry. If you have a problem, post it and we might be able to help. This is a community for all to share and educate themselves. If you have a question, ask it and the community will try to help as best they can.

Below are the policies for MeCo on what can and can’t be posted on the Google Group, as well as what you can send or not send to our members. This is a free service, and is supported through the hard work of the moderators. To subscribe to Me Co just use the box at the bottom of the page.


The Meetings Community (MeCo) Google Group was formed on Jan. 6th 2006. The goal of this group is to educate and foster the sharing of information on issues that affect the meetings industry.


To keep MeCo the best interactive, non-commercial educational discussion group for industry professionals, we have fairly strict "no marketing" and "no mining" policies.

If you ever have any questions, feel free to ask one of the moderators.

JOB BOARD: A job board has been added to the site. This allows Meeting Industry and Hospitality Industry employers to post their current position openings for job seekers. This is a Worldwide MeCo feature. The service is complimentary and does not require membership. Position listings remain active and can be viewed for 120 days from the post date.

Job postings and members seeking full time employment are allowed on MeCo. (Please note: Offering your services as an independent contractor on a per project basis or marketing any services provided by your company is not allowed on the job board.)

MANAGING YOUR ACCOUNT/SETTINGS: "Managing individual emails is easily accomplished by creating a ‘rule’ in your incoming mailbox in which to drop all emails with “MeCo” in the subject line. This will place MeCo posts into a separate file if that functionality is available through your software or email server "

The volume of emails varies on a day-to-day basis, so you can easily manage what you’d like to read by content and subject heading. If you delete any email and find yourself needing material to reference on the same topic down the road, all posts are archived and you can search by subject matter

FEEDBACK: Be sure to participate on the list! We listen to members and we welcome your input if you have an idea that may benefit MeCo members.

PASSWORD: Please make sure you write down your password as you may need to access the MeCo website from time to time. Also note that the 'second step' of creating a Google Group account is a valued tool to manage your own account with email settings. This is particularly helpful when you're out of your office and want to put MeCo email on hold, or not have automated 'out of office' responses sent to each poster while unavailable. Please follow the link on the front page or go to and follow the steps and then join the MeCo group.

MeCo's SOCIAL Media Presence and Meet-Ups:

The moderators highly encourage networking amongst MeCo members. In addition to the MeCo Google Group, MeCo has created social media networking sites as well. See below and join in the conversation!

FACEBOOK: MeCo group link:

FACEBOOK: for Political Junkies :

LINKEDIN: MeCo group link:

TWITTER: MeCo group link:


MeCo encourages in-person networking as well as the educational posts online. Any MeCo member can volunteer to coordinate an informal gathering.

Over the past few years, “MeCo Meet-Ups,” which are informal in-person MeCo gatherings, have been arranged during meeting industry conferences, and in specific geographical areas by active MeCo list members. These "Off-List" groups have been created by fellow MeCo Members for networking, marketing and educational opportunities. One moderator likes to create Meet-Ups every time she travels, for example.

Questions? Please contact the moderators.

MeCo Archives (information posted in the past):

If you need information concerning a topic or past conversation thread on MeCo, please check MeCo’s listserv archives. Available articles and posts go back to day one of MeCo (2006) and contain a lot of interesting and valuable information. You can access the archives at (now called “Search for topic”).


Sharing Member Contact Information:

It has come to the Moderators’ attention that member contact information has been passed on to people outside of the MeCo community. One thing MeCos pride themselves on, and spend a lot of time defending, is an environment dedicated to education and inter-community networking. By agreeing to MeCo Guidelines, each MeCo has promised to keep member information within the group; that MeCo members do not offer member information to non-members. It is up to all MeCo members to uphold one another’s privacy. MeCos must be able to trust that posts requesting goods and services recommendations on the listserv will not be met with unintended, uninvited vendor contact.

Tip to Invite Wanted – or Avoid Unwanted – Vendor Emails:

ALLOWABLE CONTENT (Posting Guidelines):


MeCo encourages members to disclose - whenever possible – your relationship to organizations and/or venues about which you may comment or to which you refer others. (As an example: as moderators, when we post, we disclose any relationship with a recommendation or clarify that we do not get any type of payment of commission for the recommendation.)

Signatures for gmail users (note: gmail procedures are subject to change):

1. Log into your gmail account

2. Click on Settings, then Tabs

3. Search for Signature Tweaks and enable

Now, when you reply using Gmail, your signature is at the end of your reply and not at the end of the entire message.

Moderators are always seeking to enhance MeCo's community atmosphere of sharing, building relationships and increasing member knowledge.

Marketing Posting Guidelines:

Green Meeting Posting Guidelines:

What the moderators will/will not do:

To Summarize:

Unacceptable Member Actions:

1. The first offense will result in a warning.

2. The second will result in a banishment status for anyone from your company that uses MeCo.

3. We reserve the right to remove any post which (or person who), we feel is not in accordance with the mission of the group.

MeCo Etiquette:

If your company procedures require that you put “out of office” messages on your email when you are not available, please be considerate. Change your MeCo Google Group settings to "read on the web" or ask a Moderator to help you make the change. Then those who post will not receive your auto-replies. You can change your settings as often as you wish.

When posting the same question/post to one or more listservs:

Please use the convention: XPOST OR CROSSPOST. People will see it and avoid trying to post to other lists to which they may not belong.

Legal Stuff

Legal Advisements:

We are a non-commercial Google Group: As such, this list is to be used for education and information sharing, not for marketing and/or self-promotion.

By posting and using the on-line services at the Meetings Community you agree to the following:


All current and former Moderators and their respective companies, including their respective employers, employees, agents, or subcontractors (will be referred to hereafter as "MeCo") did not or do not represent or endorse the accuracy or reliability of any of the information or content or advertisements contained on, distributed through, or linked, downloaded or accessed from any of the services contained on this website or the Google Group, nor the quality of any products, information or other materials displayed, purchased, or obtained by you as a result of an advertisement or any other information or offer in or in connection with this website or Google Group.

You hereby acknowledge that any reliance upon any information, advertisements or other content shall be at your sole risk. MeCo reserves the right, in its sole discretion and without any obligation, to make improvements to, or correct any error or omissions in, any portion of this website or Google Groups and all information contained in those locations.

The website and all contents are provided by MeCo for its members on an “AS IS” Basis. MeCo expressly disclaims any and all warranties, expressed or implied, including without limitation warranties of merchantability and fitness for a particular purpose, with respect to the service or any materials and products.

In no event shall MeCo be liable for any direct, indirect, punitive, incidental, or consequential damages of any kind whatsoever with respect to the service, the materials and the products.

MeCo encourages you to exercise discretion while browsing the Internet using this website or the Google Group.

The website or Google Group may direct you to sites containing information that some people may find offensive or inappropriate. MeCo makes no representations concerning any endeavor to review the content of sites listed in the website or Google Group or any of the content of the sites. So MeCo isn't responsible for the accuracy, copyright compliance, legality or decency of material contained in sites listed in the content of this website or the Google group.

If you have any questions, contact the Moderators at This email address is being protected from spambots. You need JavaScript enabled to view it..

Google's Terms of Use Click Here

Google's Privacy Policy Click Here

Help Section on Google:

To look at all of the features, Google has a Help section for Google groups. Please reference:

Please read the full policies at

We are a non-commercial Google Group. As such, this listserv is to be used for education and information sharing. It is not intended for marketing and/or self-promotion.

If you have any questions contact us at This email address is being protected from spambots. You need JavaScript enabled to view it.